MINUTES OF BOARD
TRUSTEES OF BARTON HILLS VILLAGE
September 19, 2011
The regular meeting of the Board of Trustees was called to order by President Boddie at 6:18 PM at the Village Hall.
New Trustee Jack van der Velde along with returning Trustees Riad Al-Awar, Forrest Butterwick and Libby Langford took the oath of office and were seated on the Board.
ROLL CALL Present: Trustees Al-Awar,
Benson, Boddie, Borel, Butterwick, Langford, MacKrell and van der Velde.
Absent: Trustee Izenberg.
Others attending: ZPA Perry, Asst. Treasurer King, Supt. Esch and two residents/one guest.
ORGANIZATION BUSINESS Will Boddie was nominated for the office of President. There being no other names offered, nominations were closed and Mr. Boddie was elected. (Al-Awar/MacKrell/P)
Forrest Butterwick was nominated for the office of President pro tem. There being no other names offered, nominations were closed and Mr. Butterwick was elected. (MacKrell/Al-Awar/P)
Cheryl MacKrell was nominated for the office of clerk. There being no other names offered, nominations were closed. Mrs. MacKrell was elected and took the oath of office. (Al-Awar/Butterwick/P)
Appointed positions remain the same: Bruce Laidlaw—Attorney, Randy Perry—Assessor, George Borel—Treasurer, Priya King—Assistant Treasurer, Jan Esch—Deputy Clerk.
Committee assignments will be finalized by President Boddie.
Resident Bill Davis was appointed Chair of the Water Committee.
Distribution of the Board Procedures Policy and Open Meetings Act guidelines was acknowledged.
PUBLIC COMMENT One resident who served at the BHV election complimented Mrs. Esch on the smooth running of the election.
MINUTES Minutes of the August 8, 2011 Trustees meeting were approved as printed. (MacKrell/Al-Awar/P)FINANCE/FINANCE COMMITTEE The Cash Balances report was distributed. The Cash Disbursements for August 2011 were approved as printed (Aux. Book VII E (4)). (Al-Awar/Langford/P) The 2010-2011 audit was reviewed and accepted. (Al-Awar/Langford/P)
Zoning and Planning Administrator (Perry) The zoning review process is working well.
Planning Commission (Boddie/Perry) Work continues on the revised zoning ordinance. Commissioner Chuck Hescheles has resigned; volunteers for the position will be solicited via the Barton Bulletin. Trustee Cheryl MacKrell was appointed to the ex-officio position previously held by President Boddie.
Environmental (Butterwick/MacKrell) Work continues on the deer proposal. President Boddie will consult with Atty. Laidlaw concerning ordinances (bicycles/motorcycles, signs) and the application of Ann Arbor Township ordinances when BHV has no ordinance on a specific topic.
Recreation (Benson) Organization is well underway for the Halloween Hayride to be held on Monday October 31, 2011.
Security (Butterwick) A Washtenaw County Emergency Management representative will be invited to give a presentation at the October 10, 2011 Trustee meeting regarding emergency sirens.
Roads/Vehicles (Al-Awar) The purchase of another radar speed indicator and three mounting poles was approved. (Butterwick/van der Velde/P with Al-Awar and Benson voting no) Mr. Al-Awar will investigate the effectiveness of the indicators. Paving will be done in the next few weeks.
Long Range Planning (MacKrell) No report.
Personnel (Langford) No report.
Water () No report.
Zoning/ZO Revision (Perry) No report.
Ordinance Amendment Ordinance No. 38 amending Ordinance No. 6 (Water rates/billing) was adopted as proposed. (Langford/MacKrell/P)
Water System Equipment Funds up to $60,000 were approved for replacement of the water system alarm (radio rather than phone line system), moving of the controls from one pump house to the other and installation of an automatic back-up generator. (Benson/Butterwick/P with Al-Awar voting no)
NEW BUSINESS Citizen petitions were received asking for removal of the tall orange markers indicating AT&T buried fiber optic cable. Since no permit or authorization was given for installation of the markers and other underground pipes/cables are not so marked, the maintenance personnel will be instructed to remove the markers. (van der Velde/Butterwick/P with Al-Awar voting no)
A framed photograph on loan from a resident will be hung in the Village Hall. A notice will be posted in the Barton Bulletin inviting other residents to make similar loans/gifts if they wish.
President Boddie was authorized to cast the BHV ballot for the Directors of the Michigan Municipal League Insurance Liability and Property Pool. (Langford/Benson/P)
The meeting was adjourned at 7:37 PM. (MacKrell/Butterwick/P)
Janice K. Esch, Deputy Clerk Approved