Barton Hills Village, Michigan

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December 13, 2010

MINUTES OF BOARD MEETING

TRUSTEES OF BARTON HILLS VILLAGE

December 13, 2010

The regular meeting of the Board of Trustees was called to order by President Boddie at 6:00 PM at the Village Hall.

ROLL CALL Present: Trustees Al-Awar, Benson, Boddie, Borel, Butterwick, Langford, MacKrell and Wilkes. Absent: Trustee Izenberg.

Others attending: Atty. Laidlaw, Asst. Treasurer King, Supt. Esch, BHMC President Bultman, BHMC Atty. Lloyd and BHMC Directors Scott and Wallace.

PUBLIC COMMENT None.

MINUTES Minutes of the November 8, 2010 Trustees meeting were approved as printed. (MacKrell/Al-Awar/P) Change in order of agenda agreed

COMMITTEE REPORTS

Water (Wilkes) Additional information was added to the written committee report regarding the MS4 Stormwater Permit issued by the State of Michigan to regulate discharge of stormwater in BHV. The MS4 permits have been revoked due to a pending lawsuit against the State brought by numerous communities in Michigan (BHV among them—see Water Committee Report 155A, May 2010). BHV has continued permission from the State to discharge stormwater into the Huron Riverand will move ahead with the activities listed in the approved BHV Stormwater Management Plan.   Mr. Borel arrived

Repairs were approved for a leaking hydrant on Corrie Road and a leaking main on the service drive leading to 155 Underdown (approximate cost for both around $10,000—no specific cost amount was set) (MacKrell/Al-Awar/P) Quotations will be sought for options regarding a permanent emergency generator to service the water system.

Personnel (Langford) The Employee Manual was amended to include language concerning emergency on-call times, reflecting the current situation (at least one employee available but employees not paid unless actually called in to work). (Wilkes/Benson/P)

Environmental (Butterwick) No report.

Long Range Planning (MacKrell) No report.

Recreation(Benson) No report.

Roads (Al-Awar) No report.

Security(Butterwick) No report.

Zoning/ZO Revision(Perry) No report.

BHV/BHMC (BHMC representatives present participated in the discussion)

A BHV financial analysis was distributed and reference made to the BHMC letter of 12/4/10. Following discussion, an additional proposal was made by BHV to BHMC:

Barton Hills Village offers to purchase the development rights to the

three parcels covered by the USDA grant and all land owned by Barton

Hills Maintenance Corporation except the land between the right of way

of Barton Shore Drive and Barton Pond between the addresses of 351

and 790 Barton Shore Drive. The Village will pay $147,160 for the

development rights and $320,527 for the land.  This offer expires at

midnight 12/31/2010.

(Borel/Al-Awar/P with MacKrell voting no)

FINANCE/FINANCE COMMITTEE The Cash Balances report was distributed. The Cash Disbursements for November 2010 (Aux. Book I E (7)) were approved as printed.

(MacKrell/Wilkes/P) An update on the budget accounts was requested for the next meeting.

MERS The Michigan Employees Retirement System option to adopt a 2.5% yearly cost of living increase for Walter Esch that cannot be revoked with a one time fee of $290 150 [amended 1/10/11] was approved. (Al-Awar/Benson/P)

STANDING REPORTS

Zoning and Planning Administrator (Perry) No report.

Planning Commission (Boddie) The Planning Commission met in November 2010 and continues to work on revision of the zoning ordinance.

UNFINISHED BUSINESS

Ordinances There was brief discussion of the three proposed ordinances (revised Tree Ordinance, Single Lot Assessments Ordinance, Village Superintendent Ordinance). The text of the proposed ordinances will be printed in the next Barton Bulletin with an explanation of the rationale for each and solicitation of resident comment.

AT&T Response has been received from AT&T regarding work done in BHV without a permit. Mr. Esch will work with AT&T to resolve the situation.

NEW BUSINESS

The Recreation Committee will explore dates for a spring community dinner, with preference for a Thursday in May.

The 2011 BHV Board of Trustees meeting dates were set as printed.

The meeting was adjourned at 7:35 PM. (Al-Awar/Borel/P)

Janice K. Esch, Deputy Clerk  Approved 1/10/11

 


  

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