MINUTES OF BOARD MEETING
TRUSTEES OF BARTON HILLS VILLAGE
October 11, 2010
The regular meeting of the Board of Trustees was called to order by President Boddie at 6:04 PM at the Village Hall.
ROLL CALL Present: Trustees Al-Awar, Benson, Boddie, Borel, Butterwick, Izenberg, Langford and MacKrell. Absent: Trustee Wilkes.
Others attending: Atty. Laidlaw, ZPA Perry, Asst. Treasurer King, Supt. Esch, BHMC President Bultman, Tom and Cindy Vachon (Remboski project) and three residents.
ZONING AND PLANNING (WALL PERMIT) The Trustees reviewed an application for a wall permit to construct retaining walls as part of the landscape project proposed by Donald and Barbara Remboski, 885 Oakdale Road. Zoning compliance has been approved. Tom and Cindy Vachon, representing the Remboskis, displayed drawings and explained the scope of the project. Neighbor Sharon Seyferth, 855 Oakdale, expressed concern about the impact of the project on her home. The application was placed on the agenda for the November 8, 2010 Board of Trustees meeting to allow time for the Trustees to visit the site and receive more information.
ORGANIZATION BUSINESS Will Boddie was nominated for the office of President. There being no other names offered, nominations were closed and Mr. Boddie was elected. (Al-Awar/MacKrell/P)
Forrest Butterwick was nominated for the office of President pro tem. There being no other names offered, nominations were closed and Mr. Butterwick was elected. (MacKrell/Benson/P)
Cheryl MacKrell was nominated for the office of clerk. There being no other names offered, nominations were closed. Mrs. MacKrell was elected and took the oath of office. (Butterwick/Borel/P)
Appointed positions remain the same: Bruce Laidlaw—Attorney, Randy Perry—Assessor, George Borel—Treasurer, Priya King—Assistant Treasurer, Jan Esch—Deputy Clerk.
President Boddie was authorized to cast the BHV ballot for the Directors of the Michigan Municipal League. (Langford/MacKrell/P)
COMMENT One resident
commented on the property issue relative to BHV/BHMC.
MINUTES Minutes of the August 9, 2010 regular Trustees meeting and the September 9, 2010 special Trustees meeting were approved as printed. (Al-Awar/MacKrell/P)
FINANCE/FINANCE COMMITTEE The Cash Balances report was distributed. It was agreed to continue with a conservative investment program that will protect principal funds. The Cash Disbursements for August 2010 (Aux. Book I E (4)) and September 2010 (Aux. Book I E (5)) were approved as printed (Al-Awar/Butterwick/P)
Planning Commission (Boddie) No report.
Long RangePlanning (MacKrell) Trees that are hazardous to the roads and/or utility lines were discussed. The committee and BHV staff will make a survey to identify such trees. Atty. Laidlaw was asked to develop an appropriate ordinance for consideration at the November 8, 2010Trustees meeting (Borel/Langford/P with Al-Awar voting no)
Personnel (Langford) Changes will be made in the proposed Employee Manual based on Trustee comments/discussion.
Recreation (Benson) Alternatives to the Halloween Hayride were discussed since the equipment/personnel used in previous years is no longer available. Residents will be notified as soon as possible. (Langford/Butterwick/P)
Environmental (Butterwick) No report.
Roads (Al-Awar) No report.
Security (Butterwick) No report.
Water (Wilkes) No report.
Zoning/ZO Revision (Perry) No report.
Ordinances Atty. Laidlaw estimated it would take two to three months to update the current BHV ordinances, and another month or two to codify. Trustees who have suggestions/comments about ordinances should circulate them by email to the entire board and Mr. Laidlaw.
Barton Hills Village was the recipient of the Washtenaw County 2010 Excellence in Water Quality Protection award. President Boddie represented BHV at the presentation of the award on October 6, 2010.
Ms. King discovered an on-going double billing in the AT&T account, resulting in a savings of $160/month and a credit of $3,762.00 for the last two years of billings.
The Finance Committee will consider suggestions for streamlining the payroll process.
The meeting was adjourned to closed session to confer with the village attorney (real estate) at 8:00 PM. (MacKrell/Langford/Roll call vote: Al-Awar—yes, Benson—yes, Boddie—yes, Borel—yes, Butterwick—yes, Izenberg—yes, Langford—yes, MacKrell—yes.)
Janice K. Esch, Deputy