Barton Hills Village, Michigan

MINUTES OF BOARD MEETING

TRUSTEES OF BARTON HILLS VILLAGE

April 12, 2010

The regular meeting of the Board of Trustees was called to order by President Boddie at 6:01 PM at the Village Hall.

ROLL CALL Present: Trustees Al-Awar, Benson, Boddie, Borel, Butterwick, Izenberg, Langford and Wilkes. Absent: Trustee MacKrell.

Others attending: Atty. Laidlaw, ZPA Perry, Asst. Treasurer King, Supt. Esch and BHMC President Bultman.

TRUSTEE TRANSITION Paul Izenberg took the oath of office and was seated as a Trustee. The following resolution was read and adopted (Benson/Butterwick/P):

BE IT RESOLVED that since WAYNE LINDSTROM has served as a Barton Hills Village Trustee since 2005, and whereas he has brought enthusiasm and determination as well as skill and wisdom to this volunteer position, as Chair of the Village Administration Center Committee and in other duties, the members of the Board of Trustees wish to thank Mr. Lindstrom wholeheartedly for his contributions to the Board and his loyalty and dedication to the Barton Hills community, and extend their best wishes to him.

BE IT FURTHER RESOLVED that this resolution be recorded in the minutes of the Barton Hills Village Board of Trustees.                                             Mr. Al-Awar arrived.

BHV/BHMC NEGOTIATIONS (Agenda order changed due to time constraints). BHMC has suggested minor modifications to the proposal presented by BHV relative to property descriptions and financial matters. These changes were supported by the Trustees. A joint BHV/BHMC letter will be sent to the residents as soon as possible, with personal follow-up by the Trustees/Directors who will have written information on the project to aid in answering residents’ questions. Atty. Laidlaw responded affirmatively when asked if he was confident that the Trustees were handling this matter in a proper and legal manner.

PRESIDENT PRO TEM Riad Al-Awar was elected President Pro Tem (office vacant due to Mr. Lindstrom’s resignation). (Wilkes/Butterwick/P)

FINANCE/FINANCE COMMITTEE
The Cash Balances report was distributed. The Cash Disbursements for March 2010 were approved as printed (see Aux. Book XXVIII D (2)). (Langford/Wilkes/P)
Audit Bids were solicited from five providers for the 2009-2010 audit. Three responses were received ranging from $4,800 – 8,800 (highest bid from the firm that has conducted BHV audits in the past; lower bids from two providers in the Flint/Saginaw area). Cost, experience, references and Trustee comments will be considered by the Finance Committee in making a decision.
Loan Refinance An interest rate of 4.85% (change from 7.10%) has been arranged at Key Bank for the Village Hall loan. Some transaction fees apply but the Finance Committee felt this was by far the best offer among the financial institutions considered.
The resolution authorizing amendment of the Key Bank loan was adopted as written. (Wilkes/Butterwick/P)

PUBLIC COMMENT None.

MINUTES Minutes of the February 8, 2010 and March 8, 2010 Trustees meetings were approved as printed. (Langford/Benson/P)

STANDING REPORTS
Zoning and Planning (ZPA Perry) One zoning application was approved for extension of an existing deck at 740 Spring Valley Road. The deck may encroach on the rear setback but the BHV Zoning Ordinance allows decks to be placed anywhere on a lot.
Planning Commission (Boddie) The 63-day waiting period for comment on the proposed Master Plan expired today so the Planning Commission will be moving ahead towards adoption of the plan and a new zoning ordinance.

COMMITTEE REPORTS
Recreation (Benson) Invitations for the Spring Social event at BHCC on April 29, 2010 have been distributed and a good turnout is anticipated.

Water (Wilkes) Written report highlights:
1) Six-month report was submitted to the Huron River Watershed Council Middle Huron Initiative.
2) Investigation indicates that corrosion was very likely a major factor in the water main leak on Colliston Road in January 2010, as the rate of corrosion is higher in connections with multiple metals (copper, iron, steel, etc.).
3) Bids are being solicited by Mr. Esch for painting of the exterior of the water tower.
4) Notice was received from the Michigan Department of Environmental Quality (MDEQ) concerning failure to submit a revised stormwater management plan required under the National Pollutant Discharge Elimination System Permit issued to BHV. The deadline was extended to May 3, 2010and the Water Committee will consult with MDEQ personnel to determine what is required in the plan. The unique character of BHV makes it difficult to set/complete measurable goals as described by MDEQ.

Environmental (Butterwick) no report.
Long Range Planning (MacKrell) no report.
Maintenance Area/Buildings () no report.
Personnel (Langford) no report.
Roads (Al-Awar) no report.
Security (Butterwick) no report.
Zoning/ZO Revision (Perry) no report.

UNFINISHED BUSINESS None.

NEW BUSINESS
Village Hall Outdoor Lighting Mr. Esch will investigate a motion-sensitive outdoor light to be mounted on the back of the maintenance building to give more light to the Village Hall parking lot.

Speeding Mr. Al-Awar will investigate electronic speed indication signs as a possible aid in addressing the chronic problem of speeding in BHV. It was also suggested that BHCC be asked to relay a reminder to their members and employees, and that use of the BHV patrol car be increased.

The meeting was adjourned to closed session to review a confidential memo from the village attorney (personnel) at 7:28 PM. (Butterwick/Wilkes/Roll call vote: Al-Awar—yes, Benson—yes, Boddie—yes, Borel—yes, Butterwick—yes, Izenberg—yes, Langford—yes, Wilkes—yes.)

Janice K. Esch, Deputy Clerk          Approved 5/10/10