MINUTES OF BOARD MEETING
TRUSTEES OF BARTON HILLS VILLAGE
April 12, 2010
The regular meeting of the Board of Trustees was called to order by President Boddie at 6:01 PM at the Village Hall.
ROLL CALL Present: Trustees Al-Awar, Benson, Boddie, Borel, Butterwick, Izenberg, Langford and Wilkes. Absent: Trustee MacKrell.
Others attending: Atty. Laidlaw, ZPA Perry, Asst. Treasurer King, Supt. Esch and BHMC President Bultman.
TRUSTEE TRANSITION Paul Izenberg took the oath of office and was seated as a Trustee. The following resolution was read and adopted (Benson/Butterwick/P):
BE IT RESOLVED that since WAYNE LINDSTROM has served as a Barton Hills Village Trustee since 2005, and whereas he has brought enthusiasm and determination as well as skill and wisdom to this volunteer position, as Chair of the Village Administration Center Committee and in other duties, the members of the Board of Trustees wish to thank Mr. Lindstrom wholeheartedly for his contributions to the Board and his loyalty and dedication to the Barton Hills community, and extend their best wishes to him.
BE IT FURTHER RESOLVED that this resolution be recorded in the minutes of the Barton Hills Village Board of Trustees. Mr. Al-Awar arrived.
BHV/BHMC NEGOTIATIONS (Agenda order changed due to time constraints). BHMC has suggested minor modifications to the proposal presented by BHV relative to property descriptions and financial matters. These changes were supported by the Trustees. A joint BHV/BHMC letter will be sent to the residents as soon as possible, with personal follow-up by the Trustees/Directors who will have written information on the project to aid in answering residents’ questions. Atty. Laidlaw responded affirmatively when asked if he was confident that the Trustees were handling this matter in a proper and legal manner.
PRESIDENT PRO TEM Riad Al-Awar was elected President Pro Tem (office vacant due to Mr. Lindstrom’s resignation). (Wilkes/Butterwick/P)
FINANCE/FINANCE
COMMITTEE
The Cash Balances report was distributed. The Cash Disbursements for March
2010 were approved as printed (see Aux. Book XXVIII D
(2)). (Langford/Wilkes/P)
Audit Bids were solicited from
five providers for the 2009-2010 audit. Three responses were received
ranging from $4,800 – 8,800 (highest bid from the firm that has conducted
BHV audits in the past; lower bids from two providers in the Flint/Saginaw
area). Cost, experience, references and Trustee comments will be considered
by the Finance Committee in making a decision.
Loan Refinance An interest
rate of 4.85% (change from 7.10%) has been arranged at Key Bank for the
Village Hall loan. Some transaction fees apply but the Finance Committee
felt this was by far the best offer among the financial institutions
considered.
The resolution authorizing amendment of the Key Bank loan was adopted as
written. (Wilkes/Butterwick/P)
PUBLIC COMMENT None.
MINUTES Minutes of the February 8, 2010 and March 8, 2010 Trustees meetings were approved as printed. (Langford/Benson/P)
STANDING REPORTS
Zoning and Planning (ZPA
Perry) One zoning application was approved for extension of an existing deck
at 740 Spring Valley
Road. The deck may encroach on the
rear setback but the BHV Zoning Ordinance allows decks to be placed anywhere
on a lot.
Planning Commission (Boddie) The 63-day waiting period for comment on
the proposed Master Plan expired today so the Planning Commission will be
moving ahead towards adoption of the plan and a new zoning
ordinance.
COMMITTEE REPORTS
Recreation (Benson)
Invitations for the Spring Social event at BHCC on April 29, 2010 have been distributed and a good turnout is
anticipated.
Water (Wilkes) Written report highlights:
1) Six-month report was submitted to the Huron River Watershed Council
Middle Huron Initiative.
2) Investigation indicates that corrosion was very likely a major factor in
the water main leak on Colliston
Road in January 2010, as the rate
of corrosion is higher in connections with multiple metals (copper, iron,
steel, etc.).
3) Bids are being solicited by Mr. Esch for painting of the exterior of the
water tower.
4) Notice was received from the Michigan Department of Environmental
Quality (MDEQ) concerning failure to submit a revised stormwater management
plan required under the National Pollutant Discharge Elimination System
Permit issued to BHV. The deadline was extended to May 3, 2010and the Water Committee will consult with MDEQ
personnel to determine what is required in the plan. The unique character of
BHV makes it difficult to set/complete measurable goals as described by
MDEQ.
Environmental (Butterwick) no report.
Long Range Planning (MacKrell)
no report.
Maintenance Area/Buildings ()
no report.
Personnel (Langford) no
report.
Roads (Al-Awar) no
report.
Security (Butterwick) no
report.
Zoning/ZO Revision (Perry) no
report.
UNFINISHED BUSINESS None.
NEW BUSINESS
Village Hall Outdoor Lighting Mr. Esch will investigate a motion-sensitive
outdoor light to be mounted on the back of the maintenance building to give
more light to the Village Hall parking lot.
Speeding Mr. Al-Awar will investigate electronic speed indication signs as a possible aid in addressing the chronic problem of speeding in BHV. It was also suggested that BHCC be asked to relay a reminder to their members and employees, and that use of the BHV patrol car be increased.
The meeting was adjourned to closed session to review a confidential memo from the village attorney (personnel) at 7:28 PM. (Butterwick/Wilkes/Roll call vote: Al-Awar—yes, Benson—yes, Boddie—yes, Borel—yes, Butterwick—yes, Izenberg—yes, Langford—yes, Wilkes—yes.)
Janice K. Esch, Deputy
Clerk Approved
5/10/10
