MINUTES OF BOARD MEETING
TRUSTEES OF BARTON HILLS VILLAGE
March 8, 2010
The regular meeting of the Board of Trustees was called to order by President Boddie at 6:05 PM at the Village Hall.
ROLL CALL Present: Trustees Al-Awar, Benson, Boddie, Borel, Butterwick, Langford, MacKrell and Wilkes. Absent: None.
Others attending: ZPA Perry, Asst. Treasurer King, Supt. Esch and BHMC President Bultman.
PUBLIC COMMENT None.
AUDIT The Audited Financial Report for fiscal year ended March 31, 2009 was distributed. The report was positive, and comments in the auditorís letter were not of great concern but will be the basis for improved procedures in the future. This audit was delayed due to the changeover in personnel and computer programs in 2009. Requests for proposal for the 2010 audit have been sent to three providers, including the firm that has done the work for a number of years, and it is expected that the 2010 audit will be conducted in May 2010.
TRUSTEE VACANCY Five applications were received for the seat vacated by Wayne Lindstromís resignation. The Trustees elected Paul Izenberg, who will complete the term which expires in September 2011.
PUBLIC BUDGET HEARING The Public Budget Hearing was convened at 6:20 PM. There being no comments from the public, the hearing was closed.
FINANCE/FINANCE COMMITTEE Mr. Boddie commented on items included in the proposed 2010-2011 budget:
--Roads funding includes rebuild/repair of heaving pavement on Corrie Road.
--Equipment funding includes a new leaf vacuum.
--Employee salaries include an equal percentage increase for all employees.
--MERS retirement funding was brought up to the required level.
--BHMC funding completes the amount due on the road lease that ends June 1, 2010 plus an estimated amount for possible future expenditures.
--Water funding includes exterior cleaning of the tower. Quotes will be sought for eventual painting of the tower.
--The millage rate remains at 10.0 mils.
Motion The proposed budget for fiscal year 2010-2011 (Aux. Book XXVII D) was approved as presented. (Wilkes/Al-Awar/P)
Discussion followed on the amended 2009-2010 budget. Motion The amended budget for fiscal year 2009-2010 (Aux. Book XXVII D (2)) was approved as presented. (Wilkes/Langford/P)
The Cash Balances report was distributed. Motion The Cash Disbursements for February 2010 were approved as printed (see Aux. Book XXVIII D). (Al-Awar/MacKrell/P)
MINUTES Due to discussion on the required amount of detail in the minutes, approval of the minutes of the February 8, 2010 Trustees meeting was tabled to the next meeting. (Butterwick/MacKrell/P)
Zoning and Planning/Planning Commission (ZPA Perry) No zoning applications are pending. The Planning Commission has received a proposal from Carlisle/Wortman to draft a completely new zoning ordinance for a cost range of $14,600-19,600. A subcommittee of the Commission has been appointed to work with the consultant on development of the ordinance, which would include a number of elements lacking in the current ordinance such as comprehensive modern format, more definitions and zoning districts that reflect the needs of the various areas of BHV (i.e. half-acre lots in a Juniper Lane district to reduce the number of required variances). Motion Continuation of the services provided to the Barton Hills Village Planning Commission by Carlisle/Wortman Associates, Inc. was approved. (MacKrell/Butterwick/P)
Recreation (Benson) Options for the Spring Social event at BHCC on April 29, 2010 were discussed. An informal buffet ($25/person) was chosen to encourage interaction among the attendees.
Motion The Barton Hills Village Board of Trustees declined the request from the University of Michigan Cycling Clubto host a bicycle race in the village in April 2010. (Benson/Langford/P with Butterwick and Wilkes voting no)
Discussion of the Barton Pond Swim being sponsored by the Huron River Watershed Council via Barton Boat Club again confirmed that BHV has no legal grounds to take any action.
Water (Wilkes) Written report highlights:
1) The water tower exterior will be cleaned and a fungicide applied at a cost of approximately $3,200.
2) A water main leak on Colliston Road on January 19, 2010 was unusual in its nature (pinholes caused by corrosion?) and complexity (near the juncture of the main and the service line to 855 Colliston requiring multiple repair techniques).
A supplement to the report noted a class action lawsuit brought by the City of Riverview, charging that the State of Michigan and the MDEQ have violated the Headlee amendment by failing to fund the mandated stormwater runoff efforts. In view of Atty. Laidlawís email (3/8/10) the Trustees saw no reason to opt out of the suit.
Security Mrs. MacKrell commented on two incidents of dog bites last year, suggesting that documentation of such things be kept. The report will be emailed to the Trustees.
Environmental (Butterwick) no report.
Long Range Planning (MacKrell) no report.
Maintenance Area/Buildings () no report.
Personnel (Langford) no report.
Roads (Al-Awar) no report.
Zoning/ZO Revision (Perry) no report.
BHV/BHMC Negotiations Elements of the proposal were outlined. Atty. Laidlaw was prevented by illness from submitting the proposed contract and an ordinance to limit use of the roads to BHV residents/guests. A subcommittee of two appointees from BHV (Borel, Perry) and two from BHMC (Mabie, Wallace) has selected an experienced, impartial attorney well regarded for his expertise in municipal law to provide an opinion on the matter. Negotiations will continue expediently.
Outdoor Lighting Resident complains about extended holiday lighting were considered. Besides lighting issues that will be addressed in the new zoning ordinance, other possible ordinance provisions will be explored.
The meeting was adjourned at 7:47 PM.(Wilkes/Butterwick/P)
Janice K. Esch, Deputy Clerk