MINUTES OF BOARD MEETING
TRUSTEES OF BARTON HILLS VILLAGE
November 9, 2009
The regular meeting of the Board of Trustees was called to order by President Boddie at 6:00 PM at the Village Hall.
ROLL CALL Present: Trustees Al-Awar, Benson, Boddie, Borel, Butterwick, Langford, Lindstrom and MacKrell. Absent: Trustee Wilkes. Others attending: Asst. Treasurer King and BHMC President Bultman.
PUBLIC COMMENT None. The expected presentation by Huron River Watershed Council was postponed due to illness.
MINUTES Motion Mrs. Langford moved that the minutes of the October 12, 2009 Trustees meeting be approved as printed. Mr. Al-Awar seconded; the motion carried.
FINANCE/FINANCE COMMITTEE The Cash Balances report was distributed. Reimbursement to staff for out-of-pocket expenses was noted on the checks list. The staff was encouraged to keep such purchases to a minimum, to use the BHV credit card when practicable and to submit cash receipts monthly. The BHV credit card statement will be attached to the checks list. Motion Mr. Lindstrom moved that the Cash Disbursements for October 2009 be approved as printed (see Aux. Book XXVI D (6)). Mr. Al-Awar seconded; the motion carried.
STANDING REPORTS None.
Recreation Mrs. Benson related that she had received several comments at a recent neighborhood party from residents wishing to have a BHV social event again soon. Suggestions included a dinner at Barton Hills Country Club, appetizers or dessert event, Sunday brunch and a potluck at the Village Hall. Appreciation was expressed to Mr. Bultman and BHMC for the successful Halloween party. Mrs. Benson and Mrs. MacKrell will explore options for a social gathering to be held in the spring 2010.
Environmental (Butterwick) no report.
Long Range Planning (MacKrell) no report.
Maintenance Area/Buildings (Lindstrom) no report.
Personnel (Langford) no report.
Roads (Al-Awar) no report.
Security (Butterwick) no report.
Water (Wilkes) no report.
Zoning/ZO Revision (Perry) no report.
Argo Dam Mr. Lindstrom received a phone call from a member of the Board of Directors of the Huron River Watershed Council (HRWC) who gave a different account of the HRWC Argo Dam letter, saying she was not aware of the situation until she received a copy of the BHV letter to HRWC. Mr. Lindstrom requested a transcript of HRWC Executive Director Laura Rubin’s public comment to the BHV Board at the September 2009 Trustees meeting. (Ms. Rubin stated that the Argo letter had been a “programmatic decision” with input from “interested members of the (HRWC) board.”)
When asked by the HRWC Board member what the BHV objections were, Mr. Lindstrom responded that the BHV Trustees supported the current recreational use of Argo Pond and felt that the alternative (removing the dam as advocated by Ms. Rubin’s letter) would serve few rather than many community residents. The Trustees will continue to follow developments relating to this issue.
Contractor Recommendation Mr. Lindstrom received a request from Construction Solutions for a letter of recommendation. While caution was advised, it was agreed that factual statements regarding the work the company accomplished for the village could be included in a letter. Motion Mr. Lindstrom moved that he draft a letter of recommendation for the work provided to Barton Hills Village by Construction Solutions, Inc. and submit the letter for Trustee approval at the next meeting. Mrs. MacKrell seconded; the motion carried.
Recycling Mrs. Benson proposed that recycling efforts in BHV be increased, stating that current recycling options are not very user-friendly. She suggested that residents be asked to provide a dedicated container for recyclables that could be picked up by the BHV staff along with regular trash collection. Concern was expressed for the expense of this proposal, requiring additional staff time and transportation problems. A significant increase in community participation would be required to offset the expense, even if savings were realized by lower landfill costs. A tax increase was not favored. It was noted that when the county-wide recycling program began in the 1990’s BHV received payment for participation; since then the situation has changed to the point where BHV pays to recycle items. Motion Mrs. MacKrell moved that a study be made of the requirements and costs involved in providing residential collection of recyclables on a regular basis similar to trash collection. Mr. Butterwick seconded; the motion carried with Trustees Al-Awar and Lindstrom voting no. Mrs. Benson and Mrs. MacKrell will begin the study by consulting with Walter and David Esch whose opinions would be worth careful consideration.
Barton Shore Drive landscaping Mr. Al-Awar received a lengthy response from the owners of 660 Barton Shore Drive to the letter sent expressing BHV concerns about erosion along the road in that area. The response addressed every issue raised, detailing the steps taken by the owners and their plans for the future. Mr. Al-Awar felt the owners were concerned about the situation and taking appropriate and significant action to care for their property. It was agreed that there should be an appreciative BHV reply, which Mr. Al-Awar and Mr. Boddie will work on. The original BHV letter and owner response will be emailed to all the Trustees.
Mrs. MacKrell moved that the meeting be adjourned at 6:58 PM. Mr. Butterwick seconded; the motion carried.
Janice K. Esch, Deputy Clerk