MINUTES OF BOARD MEETING
TRUSTEES OF BARTON HILLS VILLAGE
October 12, 2009
The regular meeting of the Board of Trustees was called to order by President Boddie at 6:27 PM at the Village Hall.
ROLL CALL Present: Trustees Al-Awar, Benson, Boddie, Borel, Butterwick and Langford. Absent: Trustees Lindstrom, MacKrell and Wilkes.
Others attending: Asst. Treasurer King.
MINUTES Motion Mr. Al-Awar moved that the minutes of the September 21, 2009 Trustees meeting be approved as printed. Mr. Butterwick seconded; the motion carried.
PUBLIC COMMENT None.
FINANCE/FINANCE COMMITTEE It was noted that telephone expenses seem high at around $1,000/month. Mr. Boddie and Mrs. King will check to see if any cost savings can be accomplished. Motion Mr. Butterwick moved that the Cash Disbursements for September 2009 be approved as printed (see Aux. Book XXVI D (5)). Mr. Al-Awar seconded; the motion carried. The financial policy was discussed, with two changes suggested. Motion Mr. Al-Awar moved that the Financial Policy be approved with the following changes: 1) names will be replaced by position titles, and 2) the Treasurer will receive a duplicate copy of the bank statements, or statements will be forwarded from the office unopened if the bank will not send duplicates. Mr. Butterwick seconded; the motion carried. Quotes will be obtained for auditing services to determine if continuing with the current provider is the best option. There are no problems with the current provider who was spoken of highly, but review of this long-standing relationship as well as exploration of alternatives would be wise. Motion Mr. Al-Awar moved that the Trustees authorize signature of the resolution proposed by the Michigan Employee Retirement System (MERS) for a 2% increase in benefits for retired persons covered by the plan (Walter Esch). Mrs. Benson seconded; the motion carried. This is the usual annual cost-of-living increase.
STANDING REPORTS None.
COMMITTEE REPORTS The following committee assignments were confirmed:
Environmental - Butterwick chair, Benson, MacKrell
Finance Boddie-chair, Borel, Lindstrom
Long Range Planning MacKrell-chair, Langford
Maintenance Area/Buildings Lindstrom-chair, Langford
Personnel Langford-chair, Boddie, Wilkes
Recreation Benson-chair, J. Esch
Roads Al-Awar-chair, W. Esch, D. Esch
Security Butterwick-chair, MacKrell
Water Wilkes-chair, Borel, W. Esch, D. Esch
Zoning/ZO Revision Perry-chair, Al-Awar, Butterwick
Huron RiverWatershed Council Letter A reply to the BHV letter was received from the chairman of the Board of Directors of the Huron River Watershed Council. No further action was taken.
Planning Commission Motion Mr. Al-Awar moved that the appointment of Trustee Will Boddie to serve on the Planning Commission for a one-year term be approved. Mr. Butterwick seconded; the motion carried.
Fire Truck Mr. Boddie noted that the appraiser is expected this month; the cost for the appraisal will be $170.
Procedures Policy The amended Trustees Procedures Policy was acknowledged.
NEW BUSINESS The Public Comment session regarding the BHV Hazard Mitigation Annual Report was convened at 7:02 PM. There being no public present to comment, the session was closed. The Hazard Mitigation Plan is undergoing the required five-year review conducted by Washtenaw County; BHV is asked to review the plan and submit any changes to the county. This will be assigned to the Long Range Planning Committee with the suggestion from the Trustees that the annual BHV review be changed to a longer time period. Motion Mr. Butterwick moved that the 2009 Annual Review Report of the Barton Hills Village Hazard Mitigation Plan be approved. Mr. Al-Awar seconded; the motion carried.
Mr. Al-Awar moved that the meeting be adjourned at 7:05 PM. Mr. Butterwick seconded; the motion carried.
Janice K. Esch, Deputy Clerk