Barton Hills Village, Michigan

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September 21, 2009

MINUTES OF BOARD MEETING

TRUSTEES OF BARTON HILLS VILLAGE

September 21, 2009

The regular meeting of the Board of Trustees was called to order by President pro tem Boddie at 6:07 PM at the Village Hall.

New Trustees Linda Benson and George Borel, along with returning Trustees Will Boddie and Cheryl MacKrell, took the oath of office and were seated on the Board.

ROLL CALL Present: Trustees Al-Awar, Benson, Boddie, Borel, Butterwick, Langford, Lindstrom, MacKrell and Wilkes. Absent: None.

Others attending: ZPA Perry, Asst. Treasurer King, Supt. Esch, BHMC President Bultman and Laura Rubin, Executive Director of the Huron River Watershed Council.

ORGANIZATION BUSINESS Motion Mrs. MacKrell moved that Will Boddie be elected President. Nominations were closed (Langford/Lindstrom/carried). The motion carried. Motion Mrs. MacKrell moved that Wayne Lindstrom be elected President pro tem. Mr. Butterwick seconded. Nominations were closed (Langford/Al-Awar/carried). The motion carried. Motion Mr. Al-Awar moved that Forrest Butterwick be elected Clerk. Mrs. MacKrell seconded; the motion carried. Mr. Butterwick was sworn in as clerk. Motion Mr. Wilkes moved that the following appointments be ratified: Bruce Laidlaw—Attorney, Randy Perry—Assessor, Will Boddie—Treasurer, Priya King—Assistant Treasurer, Jan Esch—Deputy Clerk. Mr. Al-Awar seconded; the motion carried. Committee assignments will be discussed at the next meeting.

RESOLUTIONS The following resolutions were proposed by Mr. Lindstrom, seconded by Mrs. Langford and adopted.

BE IT RESOLVED that since Anne Bogat has served as a member of the Barton Hills Village Board of Trustees for four years, and, whereas she has brought enthusiasm and energy to her position as Chair of the Recreation Committee and other duties, the members of the Board of Trustees wish to thank Ms. Bogat wholeheartedly for her contributions to the Board and her loyalty and dedication to the Barton Hills community.

BE IT FURTHER RESOLVED that this resolution be recorded in the minutes of the Barton Hills Village Board of Trustees.

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BE IT RESOLVED that since Adele Laporte has served as a member of the Barton Hills Village Board of Trustees for seven years, serving as President for four years, and, whereas she has brought enthusiasm and energy as well as knowledge and determination to her various committee chair positions and other duties, the members of the Board of Trustees wish to thank Ms. Laporte wholeheartedly for her contributions to the Board and her loyalty and dedication to the Barton Hills community.

BE IT FURTHER RESOLVED that this resolution be recorded in the minutes of the Barton Hills Village Board of Trustees.

PROCEDURES POLICIES The documents distributed with the agenda concerning the General Order of Meetings/Procedures and Open Meetings Act Guidelines were acknowledged. Mrs. Esch will check the requirements of the recently amended BHV Charter regarding situations when a vote of five of the nine Trustees is required.

PUBLIC COMMENT Laura Rubin, Executive Director of the Huron River Watershed Council (HRWC), spoke regarding the recent letter sent by the Trustees to HRWC (concerning HRWC views on the Argo Pond issue). She noted that the letter had been forwarded to the HRWC Board but that the Board hadn’t met yet. Ms. Rubin mentioned the wonderful partnership between HRWC and BHV in the past and her desire to address BHV concerns. The Trustees responded that the focus of their letter was to express their dissatisfaction with the HRWC article that did not reflect the views of BHV as a member of the HRWC rather than to discuss the details of the Argo situation. Ms. Rubin extended an invitation to attend HRWC meetings; the Trustees expressed appreciation to Ms. Rubin for taking the initiative to respond to the Trustees in person.

MINUTES Motion Mr. Wilkes moved that the minutes of the August 10, 2009Trustees meeting be approved as printed. Mrs. MacKrell seconded; the motion carried.

FINANCE/FINANCE COMMITTEE Mr. Boddie noted that tax payments are being received, and responded to Mr. Borel’s question that health insurance costs are being addressed. Motion Mr. Lindstrom moved that the Cash Disbursements for August 2009 be approved as printed (see Aux. Book XXVI D (4)). Mr. Butterwick seconded; the motion carried. Mr. Boddie and Mrs. King have reviewed the accounting of legal fees and recommend that some of the funds budgeted to Roads be transferred to Legal. Moving $8,000 would provide $20,000 for legal expenses and still leave $45,000 for road expenses. Motion Mr. Lindstrom moved that $8,000 of the funds allocated in the 2009-2010 budget for road expenses be transferred to legal expenses. Mrs. Langford seconded; the motion carried.

Regarding the fire truck, Mr. Boddie reported that the auction on EBay had concluded its seven day run. None of the 38 bids met the reserve amount ($25,000, with the highest bid being $16,800) so there was no sale of the vehicle. An appraisal of the fire truck will be obtained to aid in determining the best course of action.

STANDING REPORTS

Planning Commission Mrs. MacKrell reported that the Commissioners discussed public comments received and have a few more details to finish up on the Master Plan.

Coalition for Action on Remediation of Dioxane No report.

COMMITTEE REPORTS

Water Mr. Wilkes referred to his written report, noting that a recently repaired water main was unbelievably clean inside. His analysis of water main leaks indicates a consistent average of two leaks per year. More significantly, the leaks seem to be most prevalent in the 4” mains (22 out of 34 from 1993 to the present). The Water Committee recommends planning for future replacement of the large section of 4” main at the east end of Barton Shore Drive, that section being part of one of the two major water main arteries in BHV. Replacement cost is estimated at roughly $100,000. Mr. Wilkes also noted his summary of time spent on the Phase II Stormwater Mandate (survey being conducted by the Michigan Municipal League). The estimated 136 hours since March 2002 represent an unduly high commitment on the part of small communities like BHV that do not have professional staff to respond to such mandates.

Long RangePlanning Mrs. MacKrell received a call from the rowing coach at Skyline High School who would like to address the Board concerning rowing on Barton Pond. The sense of the Trustees was that there is not adequate space for storage/parking and that the majority of residents would not support the idea, especially since past experience with another rowing group was highly unsatisfactory.

BHMC Liaison No report.

Environmental No report.

Maintenance Area/Buildings No report.

Personnel No report.

Recreation No report.

Roads No report.

Security No report.

Village Administration Center No report.

Zoning/ZO Revision No report.

UNFINISHED BUSINESS

Roads Mrs. MacKrell requested that the tall red plants in the flower bed at the intersection of Barton Shore Drive and Underdown Road be cut down, since they create a safety hazard by obstructing the view of drivers coming down Underdown Road to the intersection.

Village Hall Mr. Esch will take care of stabilizing the lights along the sidewalk to the front entrance. Motion Mr. Al-Awar moved that the wild vegetation surrounding the oak tree in front of the Village Hall be mowed. Mrs. Langford seconded; the motion carried with Trustees Al-Awar, Benson, Borel, Boddie and Benson voting yes, Trustees Butterwick, Lindstrom, MacKrell and Wilkes voting no.

DTE Mr. Lindstrom noted that the letter to DTE had been sent and that two piles of poles have been delivered, presumably to continue the work of updating the system. Mrs. Esch added that DTE Liaison Paul Ganz called to request that BHV concerns be directed to him as a first contact with the company.

Zoning and Planning Administrator Mr. Perry received a request to add a generator to a construction project that had already been granted a variance for an addition. His initial response was that a new variance would be necessary since a generator involves issues of noise and location that were not included in the original variance discussion. (A variance is needed because the existing home encroaches in the side set back, making it a continuing non-conforming structure under the BHV Zoning Ordinance.) The sense of the Board supported Mr. Perry’s advice to the applicant.

NEW BUSINESS None

Mrs. MacKrell moved the meeting be adjourned to closed session to review a confidential memo from the village attorney (BHV/BHMC lease) at 7:07 PM. Mr. Butterwick seconded. Roll call vote: Al-Awar—yes, Benson—yes, Boddie—yes, Borel—yes, Butterwick—yes, Langford—yes, Lindstrom—yes, MacKrell—yes, Wilkes—yes. The motion carried.

Janice K. Esch, Deputy Clerk

 

 

 

 


  

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