MINUTES OF BOARD MEETING
TRUSTEES OF BARTON HILLS VILLAGE
February 9, 2009
The regular meeting of the Board of Trustees was called to order by President Pro Tem Boddie at 6:03 PM at the Village Hall.
ROLL CALL Present: Trustees Al-Awar, Boddie, Butterwick, Langford, Lindstrom, MacKrell and Wilkes. Absent: Trustees Bogat and Laporte.
Others attending: ZPA Perry, Asst. Treasurer Redies, Supt. Esch, BHMC President Bultman. (Ms. Laporte listening via computer)
PUBLIC COMMENT BHMC President Bultman encouraged the Trustees to respond to the 1/12/09 letter from BHMC regarding the Barton Boat Club trees. (This issue is scheduled for the March 9, 2009 BHV agenda.) Speaking as a resident Mr. Bultman expressed appreciation for committee reports published in advance that allow the public to be informed of agenda items they may wish to comment on. He pointed out by comparison that no information regarding the very important topic of deer hunting in the village was made available, making it difficult to provide meaningful comment.
CLOSED SESSION The meeting was set aside at 6:06 PM for a closed discussion regarding personnel issues. It was reconvened at 6:13 PM.
MINUTES Motion Mrs. Langford moved that the minutes of the January 12, 2009 Trustees meeting be approved as printed. Mr. Lindstrom seconded; the motion carried.
FINANCE/FINANCE COMMITTEE The Cash Balances report was distributed. Mr. Boddie noted that the numbers are a bit lower than last year at this time, mostly due to the expenses of the VAC and the police car. Mrs. Redies will compare recent fuel oil and natural gas expenses to previous years to see if the amounts are reasonable. Motion Mr. Lindstrom moved that the Cash Disbursements for January 2009 be approved as printed (see Aux. Book XXI D(6)). Mr. Al-Awar seconded; the motion carried. Mr. Boddie checked on ratings for the proposed insurance carrier (Michigan Municipal League-Meadowbrook), reporting that this is an insurance pool to which members of MML contribute. The group’s 2007 financial statement was satisfactory but Mr. Boddie recommended examination of the 2008 statement when it is available before final commitment to the carrier later in 2009. Ms. Laporte will be asked to research the question of liability protection for individual Trustees.
ZONING AND PLANNING ADMINISTRATOR Mr. Perry reported one pending application from Barton Hills Country Club for construction of a small building near the first tee of the golf course. There are no set-back or other zoning issues and he intends to approve the project as soon as plans signed by the architect are received.
PLANNING COMMISSION Mr. Boddie stated that the Planning Commission will meet on February 19, 2009 so there was nothing to report. The Ann Arbor City evaluation of the Huron River (Huron River Impoundment and Management Plan) was discussed, noting that if Argo Dam is removed the suggested site for displaced recreational activity is Barton Pond. The area between BHV property and Barton Dam is understood to be owned by Ann Arbor City in the jurisdiction of Ann Arbor Township, so it would not be covered by the BHV Master Plan.
Roads/Vehicles Mr. Al-Awar stated that the 2000 plow truck is starting to incur repair expenses and should be considered for replacement in the next budget year. He expressed appreciation for the efforts of the maintenance staff to keep the roads in good shape in the winter weather, adding that the trial use of the beet juice mixed with the road salt was not yielding expected results. The product requires additional labor to mix and tends to make the salt sticky so it is disbursed from the spreader in globs. It did not increase the melting properties of the salt at lower temperatures, although it did make the snow easier to scrape off the roads. The 300 gallon barrel cost $1,500 and is about half gone. Since the order for road salt needs to be placed before the winter season, a decision is needed regarding the beet juice. Motion Mrs. MacKrell moved that the remainder of the beet juice for winter road treatment be used up but that no more be purchased since the product did not deliver advertised results. Mrs. Langford seconded; the motion carried. Mr. Lindstrom will check on other products available for winter road treatment.
Environmental Mrs. MacKrell reported on the progress of the Deer Management project. Discussion focused on changing elements of the project, lateness of the season and cost. Motion Mr. Lindstrom moved that the Deer Management Program (thinning by shooting) be restarted as soon as possible. Mr. Wilkes seconded; the motion carried with Mr. Al-Awar and Mr. Boddie voting no. Further discussion ensued.
Motion Mr. Butterwick moved that the culling of deer be
permitted in three areas (field between California Avenue and the railroad
tracks, North 40, Barton Green area), on any day between the hours of half
an hour before sunrise to two hours after sunset, beginning as soon as
necessary state permits are obtained; further that residents be notified and
given time to respond (three possible responses—invite hunters to resident’s
property, prohibit hunters on resident’s property, no response), after which
culling of deer would be allowed on Fridays at specified locations within
the Barton Hills Village limits. Mr. Boddie was authorized to negotiate
costs for the program. Mr. Wilkes seconded; the motion carried with Mr.
Al-Awar voting no. (Set aside 3/3/09)
Ordinance Revision Mrs. Esch reported for Ms. Laporte, explaining the charter amendment process. Following discussion, one addition was made to the amendments proposed in the document (Charter Amend.1). Motion Mr. Lindstrom moved that the following amendment be added to those proposed: that the last sentence in Section 3.3 of the Barton Hills Village Charter (“A vacancy shall also be deemed to occur...entered in the journal of the proceedings of the Board.”) be deleted. Mr. Wilkes seconded; the motion carried.
Village Administration Center Mr. Lindstrom’s written report indicating that the VAC project is expected to be completed under budget was enthusiastically received. Items mentioned for attention:
--Straightening of the sidewalk lights. These were intentionally not well secured in case changes in location were desired. When the ground is ready Mr. Esch will cement the lights into place at the proper angle.
--Noise in the heating system. Mr. Lindstrom will follow up on this.
--Photos for wall art. Mrs. MacKrell circulated photos that could be reprinted/resized for use, asking that Trustees indicate on the back which ones they preferred.
VILLAGE ATTORNEY APPOINTMENT There was brief discussion on the appointment of Bruce Laidlaw as BHV attorney, with Mr. Lindstrom relating information from Mr. Laidlaw’s interview. Motion Mr. Wilkes moved that the appointment of Bruce Laidlaw as legal counsel for Barton Hills Village be approved. Mrs. MacKrell seconded; the motion carried. Mr. Lindstrom left
Water Motion Mr. Wilkes moved that Atty. Laidlaw be asked to draft an ordinance that prohibits open-loop geothermal systems and private wells in Barton Hills Village. Mr. Butterwick seconded; the motion carried.
BHMC Liaison No report.
Long Range Planning No report.
Maintenance Area/Buildings No report.
Personnel No report.
Recreation No report.
Security No report.
Zoning/ZO Revision No report.
UNFINISHED BUSINESS None.
NEW BUSINESS None.
Mrs. MacKrell moved the meeting be adjourned at 7:34 PM. Mr. Wilkes seconded; the motion carried.
Janice K. Esch, Deputy Clerk