MINUTES OF BOARD MEETING
TRUSTEES OF BARTON HILLS VILLAGE
December 8, 2008
The regular meeting of the Board of Trustees was called to order by President Laporte at 6:07 PM at the new Village Hall. The Trustees agreed to take the agenda out of order.
ROLL CALL Present: Trustees Al-Awar, Bogat, Butterwick, Laporte, Lindstrom, MacKrell and Wilkes. Absent: Trustees Boddie and Langford.
Others attending: ZPA Perry, Asst. Treasurer Redies and Supt. Esch.
PUBLIC COMMENT None
MINUTES Motion Mr. Lindstrom moved that the minutes of the November 10, 2008 Trustees meeting be approved as printed. Mr. Al-Awar seconded; the motion carried.
FINANCE/FINANCE COMMITTEE The Cash Balances report was distributed. Motion Mrs. MacKrell moved that the Cash Disbursements for November 2008 be approved as printed (see Aux. Book XXI D(4)). Mr. Lindstrom seconded; the motion carried. Mrs. Redies read two resolutions dealing with financial matters:
1) a resolution designating Ann Arbor Commerce Bank as an authorized depository for Barton Hills Village. The bank requested the resolution. Motion Mr. Lindstrom moved that the resolution authorizing Ann Arbor Commerce Bank to provide service to Barton Hills Villagebe approved as presented. Mr. Al-Awar seconded; the motion carried.
2) a resolution amending the BHV Electronic Transactions Policy to no longer require a separate account for such transactions. Motion Mr. Lindstrom moved that the resolution to amend the Barton Hills Village Electronic Transactions Policy be approved as presented. Mrs. MacKrell seconded; the motion carried.
NEW BUSINESS Ms. Laporte referred to the documents received from Michigan Gas and Electric Company. While the company seems to offer an opportunity to obtain utilities at a lower cost, the Trustees felt there was no advantage to BHV in this proposal. Motion Mr. Lindstrom moved that no response be given to the offer received from Michigan Gas and Electric Company. Mr. Butterwick seconded; the motion carried.
UNFINISHED BUSINESS Ms. Laporte noted that while she would not be present for the discussion concerning the deer management program, she favored continuation of the program in some form. Mr. Wilkes asked about the letter Ms. Laporte was to write to the Insurance Services Office, Inc. regarding water main/hydrant testing. Ms. Laporte responded that Ann Arbor Township has hired an expert to investigate the pipe rupture in hopes of learning what caused the break and what could be done to avoid future problems. Ms. Laporte will await the outcome of that investigation and report back to the Trustees before writing the letter.
Since Ms. Laporte had to leave and Mr. Boddie was not present, Mr. Lindstrom moved that Mr. Butterwick assume the chair. Mr. Wilkes seconded; the motion carried and Mr. Butterwick assumed chair of the meeting. Ms. Laporte left
ZONING AND PLANNING ADMINISTRATOR Mr. Perry reported approval of a driveway addition at 60 Underdown Road and a generator installation at 312 Juniper Lane.
PLANNING COMMISSION Mr. Perry reported that the Commission did not meet in December. The draft Master Plan has been given to the professional planner for comments, which are expected by the end of 2008. The Commission hopes to present a Master Plan for Trustee consideration sometime in January, 2009.
Village Administration Center Mr. Lindstrom referred to his written report, adding that final inspection was completed on Friday, December 5, 2008 and a certificate of occupancy obtained. Work is being done on the final list of small items needing attention before the employees move in. The Trustees were pleased with the building and the site, commenting that it was wise to delay the landscaping as there were minor site issues to be taken care of. Possible artwork/displays for the building were also discussed.
Environmental Deer Program Mrs. MacKrell reported that the subcommittee is still working on a sensible, safe program for deer management. Concern for spread of disease among an overpopulated herd was expressed, along with support for a management program with the highest safety standards. Huron River Mrs. MacKrell has been attending meetings of the Huron River Impoundment Committee relating to the future of Argo Dam. Three options are being considered: Ms. Bogat arrived
--Repair of the dam, including establishment of income-producing power generation
--Removal of the dam, with possible construction of a white-water recreational feature
--Removal/replacement of some elements of the dam and construction of some new features (a middle ground between the first two options). Concern was expressed for the rowing community now actively using the area, and how long it would take for the land to recover if the dam were removed. Mrs. MacKrell will continue to attend the meetings and provide information for the Barton Bulletin when possible.
Roads/Vehicles Mr. Al-Awar reported that the sugar beet liquid to mix with the road salt has arrived. This environmentally friendly additive ($1,500 for a container that will mix with 40-50 tons of salt) should enhance the effectiveness of the salt and is being used on a trial basis this winter.
BHMC Liaison No report.
Long RangePlanning No report.
Maintenance Area/Buildings No report.
Ordinance Revision No report.
Personnel No report.
Recreation No report.
Security No report.
Water No report.
Zoning/ZO Revision No report.
UNFINISHED BUSINESS None.
NEW BUSINESS The Trustees agreed to continue meeting on the second Monday of each month in 2009, including the May Annual Meeting which will be held at the new Village Hall instead of Barton Hills Country Club if possible. It was noted that 2009 is an election year (four Trustee seats to be filled).
Mrs. MacKrell moved the meeting be adjourned at 6:53 PM. Mr. Lindstrom seconded; the motion carried.
Janice K. Esch, Deputy Clerk