MINUTES OF BOARD MEETING
TRUSTEES OF BARTON HILLS VILLAGE
November 10, 2008
The regular meeting of the Board of Trustees was called to order by President Laporte at 6:06 PM at the Village Hall.
ROLL CALL Present: Trustees Al-Awar, Boddie, Bogat, Butterwick, Langford, Laporte, Lindstrom and MacKrell. Absent: Trustee Wilkes.
Others attending: ZPA Perry, Asst. Treasurer Redies, Supt. Esch, BHMC President Bultman, guest Mark Melchoir and one resident.
ENVIRONMENTAL COMMITTEE Deer reduction specialist Mark Melchoir explained how the deer management program in BHV is carried out. Following discussion with Mr. Melchoir, the Trustees referred the issue back to the Environmental Committee, based on the following:
--Safety of the residents is always top priority. The professionals have considerable experience and an outstanding record.
--Maintenance of a healthy deer herd is the goal of the program.
--Residents have the option not to participate in the program.
--The program will be modified to allow activity in the undeveloped fields according to the professionalsí judgment, but activity on other BHV properties only on a specified day of the week.
--Residents will be notified of the particulars of the program. In addition, on-going means of communication will be established to provide information to the residents.
PUBLIC COMMENT One resident raised an issue that was determined to be a BHMC rather than a BHV matter.
MINUTES Motion Mrs. MacKrell moved that the minutes of the October 13, 2008 Trustees meeting be approved as printed. Mr. Lindstrom seconded; the motion carried.
FINANCE/FINANCE COMMITTEE The Cash Balances report was distributed and discussed. Motion Mr. Al-Awar moved that the Cash Disbursements for October 2008 be approved as printed (see Aux. Book XXI D(3)). Mrs. MacKrell seconded; the motion carried.
ZONING AND PLANNING
ADMINISTRATOR Mr. Perry
reported approval of a generator installation at 312 Juniper Lane; the project was sent on to BHMC for
PLANNING COMMISSION Mr. Boddie reported that the Commission met to discuss the draft Master Plan, making some modifications based on public comment received to date. The draft is being reviewed by the professional planner before coming before the Trustees and general public. Mr. Perry added that the new Planning Act allows for up to nine members on the Commission. The Trustees supported amending Ordinance 26 to increase the size of the Planning Commission.
Long RangePlanning Mr. Esch received a quote of $58,000 to replace the three emergency sirens in BHV. Other possible sources will be investigated by Mr. Esch and Ms. Laporte.
Village Administration Center Mr. Lindstrom referred to his written report which summarizes the financial status of the project thus far. Some changes have been made and about 22% of the overrun budget has been used, but the project is expected to be completed at or under budget. Appreciation was expressed for the work of Construction Solutions, and especially for the outstanding efforts of architect Ed Wier. It was noted that exterior lights will be on a timer, and that landscaping will be completed in the spring following BHMC approval. The Trustees plan to hold their December 8, 2008 meeting in the new building.
Water Mr. Wilkesí written report was discussed concerning the water main break that occurred during testing. While a different action may or may not have prevented the break, it was noted that the testing procedure is determined by the rating company. The purpose of the testing is to determine the sufficiency of water flow for fire protection. Motion Ms. Bogat moved that a letter be written by President Laporte explaining the recent situation and asking if future testing by Insurance Services Office, Inc. could be conducted by BHV personnel under the supervision of the company. Mr. Butterwick seconded; the motion carried with Mrs. Langford voting no.
BHMC Liaison No report.
Environmental No report.
Long Range Planning No report.
Maintenance Area/Buildings No report.
Ordinance Revision No report.
Personnel No report.
Recreation No report.
Roads/Vehicles No report.
Zoning/ZO Revision No report.
UNFINISHED BUSINESS No new information was available concerning appointment of a village attorney. A letter was sent to Foster/Swift with payment of what was considered a reasonable amount of the disputed billing. Trustees Boddie, Laporte and Lindstrom will continue efforts to find suitable legal counsel.
NEW BUSINESS None
Mrs. MacKrell moved the meeting be adjourned at 7:31 PM. Mr. Butterwick seconded; the motion carried.
Janice K. Esch, Deputy Clerk