MINUTES OF BOARD MEETING (ANNUAL MEETING)
TRUSTEES OF BARTON HILLS VILLAGE
May 20, 2008
The regular meeting of the Board of Trustees was called to order by President Laporte at 7:33 PM at Barton Hills Country Club. Ms. Laporte welcomed the residents in attendance and introduced the Trustees.
ROLL CALL Present: Trustees Al-Awar, Butterwick, Laporte, Lindstrom, MacKrell and Wilkes. Absent: Trustees Boddie, Bogat and Langford.
Others attending: Asst. Treas. Redies, Supt. Esch, ZPA Perry, BHMC President Bultman and 35 residents.
PUBLIC BUDGET HEARING The Public Budget Hearing was convened at 7:35 PM.
Ms. Laporte stated that a synopsis of the Barton Hills Village and Barton Hills Maintenance Corporation 2008-2009 proposed budget was distributed to all residents (See Barton Bulletin Vol. LIV No. 6) and invited comments from the public. (Q. = question; R. = response from the Trustees)
Q. There is a line item in the budget for purchase of a new police car for about $22,000. This seems like a lot for a vehicle with special features we don’t need that has limited use. Wouldn’t it be better to have a pick-up truck painted as a security vehicle that could also have other uses? R. The police car is used mainly for patrolling, and has an important visual impact. A truck wouldn’t be as effective. The police car lasts about ten years (this will be the third car since BHV became a village in 1973). The board can certainly investigate the idea.
Q. I noticed on page 15 of the budget that the millage rate in 1975 was 18.10 mills. Then it gradually decreased and has been at 10 mills since 2000. We owe a debt of gratitude to the treasurers who keep track of the finances along with the trustees who have been responsible spenders.
There being no further comments, the public hearing was closed at 7:38 PM.
FINANCE Mrs. Redies distributed the cash balances comparison report. Motion Mrs. MacKrell moved that a millage rate of 10.000 mills be levied to generate $580,400 in village taxes for operating expenses, and that the amended 2007-2008 budget and proposed 2008-2009 budget be approved. (See Aux. Book XX D). Mr. Lindstrom seconded; the motion carried.
MINUTES Motion Mr. Wilkes moved that the minutes of the April 14, 2007 Trustee meeting be approved as printed. Mrs. MacKrell seconded; the motion carried. Motion Mr. Lindstrom moved that the minutes of the April 17, 2007 Special Trustee meeting be approved as printed. Mrs. MacKrell seconded; the motion carried. Motion Mrs. MacKrell moved that the minutes of the April 28, 2008 Special Trustee meeting be approved as printed. Mr. Al-Awar seconded; the motion carried. Ms. Laporte noted that the Trustees have obviously been working hard, mostly on the Village Administration Center project, and invited residents to attend Trustee meetings.
Village Administration Center Mr. Lindstrom referred to the committee’s annual report, noting that a site has been selected, plans have been approved and the last portions of the architectural review by BHMC are almost completed. He and Ms. Laporte have been negotiating a contract with Construction Solutions, a commercial builder from Ann Arbor, and agreement has been reached. Motion Mr. Lindstrom moved that the Barton Hills Village Board of Trustees authorize Adele Laporte to sign the contract negotiated with Construction Solutions, Inc. of Ann Arbor in the amount of approximately $377,000 for the construction of a Village Administration Center consistent with the plans previously approved by the Barton Hills Village Board of Trustees. Mrs. MacKrell seconded; the motion carried. Mr. Lindstrom expressed appreciation to the members of the VAC Committee, the BHV Trustees and the BHMC Directors for their support and hard work on this project; Mrs. MacKrell expressed similar appreciation to Mr. Lindstrom for his efforts and leadership. It was noted that the Trustees authorized contract negotiations with architect Ed Wier (who has been working on an hourly basis) and it is expected that authorization to sign will be given at the next Trustee meeting. Construction is expected to begin very soon.
Written committee reports were distributed to the residents in the Barton Bulletin (See Vol. LIV, No. 6). Three additional reports were verbally presented by Ms. Laporte:
BHMC Liaison BHV and BHMC have worked quite closely, with most efforts relating to the VAC project. A robust dialogue and coordinated activities where appropriate have helped the two boards work together to bring the VAC project to fruition.
Ordinances An ordinance was passed this year to authorize formation of the BHV Planning Commission. The first task of this important group is to develop a Master Plan, followed by a thorough revision of the BHV Zoning Ordinance. Commissioners are Laura Weingartner (chair), John MacKrell, John McCabe, Ruthann Nichols and Trustee Will Boddie. The master plan will enable BHV to participate in planning activities in cooperation with surrounding jurisdictions.
Maintenance Area Review The committee has suggested changes to the maintenance area to make it more attractive, and asked Supt. Esch to inventory equipment/supplies as a means of determining the best use of space.
Roads and Vehicles Mr. Al-Awar noted that the tennis court renovation has been completed. Appreciation was expressed by the public for the new paving in the maintenance and recycling areas.
Long RangePlanning Mrs. MacKrell asked for public comment on several items:
--Garlic mustard. Support was expressed for a community work time to pull garlic mustard on public lands, followed by a social gathering.
--Dark skies. Support was expressed for the concept of reducing light pollution.
--Dog park. There was only minimal interest in a designated dog park in BHV.
--Noise. The BHV noise ordinance will be reviewed and updated.
--Transportation. Mrs. MacKrell shared information concerning possible noise abatement along the US-23 corridor, development of a commuter rail system between Ann Arbor and Howell, and improved transportation options along Plymouth Road.
Motion Mr. Al-Awar moved that the annual committee reports be accepted as submitted. Mr. Wilkes seconded; the motion carried.
PUBLIC COMMENT No further comment from the public in attendance.
NEW BUSINESS None.
Mr. Lindstrom moved the meeting be adjourned at 8:05 PM. Mrs. MacKrell seconded; the motion carried.
Janice K. Esch, Deputy Clerk