MINUTES OF BOARD MEETING
TRUSTEES OF BARTON HILLS VILLAGE
January 15, 2007
The regular meeting of the Board of Trustees was called to order by President Laporte at 6:04 PM at the Village Hall.
ROLL CALL Present: Trustees Al-Awar, Boddie, Bogat, Butterwick, Laporte, Lindstrom, MacKrell, Perry and Wilkes. Absent: None.
Others attending: Atty. Reading, Supt. Esch, BHMC President Bultman, and resident Georgia Lindstrom.
PUBLIC COMMENT None.
MINUTESMotion Mr. Boddie moved that the minutes of the December 11, 2006 Trustees meeting be approved as printed. Mr. Al-Awar seconded; the motion carried.
FINANCE Mr. Boddie distributed the financial reports, reading the cash balances aloud.
Motion Mrs. MacKrell moved that the 3rd Quarter Cash Disbursements be approved as printed (see Aux. Book XIV D). Mr. Boddie seconded; the motion carried.
Water Mr. Wilkes referred to his written report concerning the lead levels in BHV water, explaining steps that had been taken so far as requested by the Michigan Department of Environmental Quality (MDEQ). One of the samples taken in August 2006 as part of required routine sampling had a high result, causing the 90th percentile average to exceed the MDEQ Action Level. One round of ten additional samples has been completed, with a second round to be collected in the next few weeks. Results from the ten samples indicate very low levels, including the location that previously had a high reading. A four-page public education notice was distributed to BHV residents, offering a list of state-certified labs if individuals would like to have their homes tested at their own expense; four requests for the list were received. Mr. Wilkes will contact Ann Arbor Township to determine if they have any records relating to service lines in BHV, as MDEQ prefers the testing be done in homes with lead service lines if any exist. Mr. Al-Awar noted that Mr. Wilkes is featured in the Winter 2006 issue of the Huron River Watershed Council newsletter.
Long RangePlanning Mrs. MacKrell reported for Mr. Butterwick that the Environmental Impact Committee plans to write an article about garlic mustard for the next Barton Bulletin followed by a specific mailing in the spring when the time is appropriate to address this invasive plant. She also commented on the letter distributed to residents about dog control, requesting that Ordinance No. 14 be updated to include actual costs of boarding an impounded animal and to address invisible fences specifically. (Mr. Butterwick arrived.) Early morning barking that disturbs neighbors and safety of pedestrians/bikers were also noted as concerns. Trustees Butterwick, Laporte and Perry will study the ordinance for possible amendment.
Buildings Mr. Lindstrom added to his written report that the VAC committee is working on a schedule of events that need to occur in relation to a specific building proposal, and a newsletter to distribute to residents. It was suggested that the Finance Committee develop a report on funding options and cost of the project per household when figures become available.
BHCC Liaison No report.
Environmental Impact No report
Finance No report.
Personnel No report
Recreation No report.
Roads No report.
Security No report.
Vehicles/Equipment No report.
Zoning No report.
NEW BUSINESS Mrs. MacKrell expressed appreciation to Supt. Esch and the maintenance crew for their prompt response to the ice storm and removal of trees in the roadways. Mr. Bultman asked about approval of Board of Zoning Appeals minutes; this will be done at the next BZA meeting, which is expected to be scheduled for February 19, 2007.
MOTION Mrs. MacKrell moved that the meeting move to closed session for Atty. Reading to present a legal opinion regarding insurance and possible litigation relating to the pool issue. Mr. Boddie seconded; the motion carried by unanimous roll call vote.
The meeting moved to closed session of the Trustees at 6:40 PM and was adjourned following the closed session at 7:00 PM.
Jan Esch, Assistant Clerk