Barton Hills Village, Michigan

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December 11, 2006

MINUTES OF BOARD MEETING

TRUSTEES OF BARTON HILLS VILLAGE

December 11, 2006

The regular meeting of the Board of Trustees was called to order by President Laporte at 6:04 PM at the Village Hall.

ROLL CALL Present: Trustees Al-Awar, Boddie, Bogat, Butterwick, Laporte, Lindstrom and MacKrell. Absent: Trustees Perry and Wilkes.

Others attending: Atty. Reading, Asst. Treas. Redies, Supt. Esch, BHMC President Bultman, residents Zaki Alawi, Rose Bauer, Amy Conger and Donna Kelly.

Motion Mrs. MacKrell moved to take the agenda out of order. Mr. Boddie seconded; the motion carried.

MINUTES Motion Mr. Boddie moved that the minutes of the November 13, 2006 Trustees meeting be approved as printed. Mr. Lindstrom seconded; the motion carried.

FINANCE Mrs. Redies distributed the cash balances/comparison reports dated December 11, 2006. There were no comments or questions on the reports.

PUBLIC COMMENT None.

The Board of Trustees meeting was recessed to the Board of Zoning Appeals meeting at 6:07 PM and resumed at 7:00 PM.

COMMITTEE REPORTS

BHCC Liaison Ms. Laporte referred to the draft BHMC minutes, noting that she had requested they be distributed as a way to reduce meeting time. If there are any subjects in the draft minutes the Trustees wish to discuss, they can bring them up at the meeting rather than hearing a verbal summary. Ms. Laporte added that she intends to have a lengthy discussion concerning the pool at the January Trustees meeting, and that the BHMC Board of Directors has made it clear they do not want to be involved in construction and/or maintenance of a new pool but favor demolition instead. Mr. Bultman, as President of BHMC, requested that draft minutes not be distributed to the BHV Board. Since the minutes could change before final approval, he felt the chances for misunderstanding and miscommunication were high. Mr. Bultman will ask the BHMC Directors for their opinion, but stated that he favored the circulation of only approved minutes.

Buildings Mr. Lindstrom added to his written report that the VAC committee has identified a new source of stick-built design. Based on initial conversations with committee members, architect Edwin Wier estimates that the cost of construction will be $125 to $150 per square foot. The lowest estimate the committee had found to date was modular construction at $179/sf. Mr. Wier designed the Sylvan Township Hall in the late 1990’s and while the committee is reluctant to spend money, this seems like a good option to pursue. When asked why this estimate was so much less, Mr. Lindstrom responded that Mr. Wier works “outside the Ann Arbor mentality” in terms of pricing. Mr. Lindstrom has met with Mr. Wier at the Garden Site, and committee member Hescheles is also familiar with Mr. Wier’s work. The VAC committee continues to work on reduction of costs for other elements of the project. Motion Mr. Lindstrom moved that up to $1000 be approved for preparation by architect Edwin Wier of a layout and external design that satisfy the requirements of the VAC project. Mr. Boddie seconded; the motion carried.

Water No comments on written report

Zoning Mr. Al-Awar had drawings for the proposed addition at 240 Barton Shore Drive mentioned in Mr. Perry’s written report if anyone wanted to see them. Mr. Perry expects to approve the plans, which were submitted and approved in 2003 but not built. There are only minor changes in the resubmitted plans. Mrs. MacKrell asked if there is any new information concerning the Colt Farms application; Ms. Laporte replied she had heard it suggested that the process may be taking longer due to the greater amount of material submitted than MDEQ usually receives for such applications. Ms. Bogat asked about a recent email regarding Ann Arbor Townshipmeetings; she will contact the township for more information and report back to the Trustees.

Environmental Impact No report

Finance No report.

Long RangePlanning No report.

Personnel No report

Recreation No report.

Roads No report.

Security No report.

Vehicles/Equipment No report.

POOL Atty. Reading received a reply from the insurance company and responded with more questions regarding the scope of coverage. He noted that pools are usually excluded but in this case a premium was paid to include the pool. Mr. Reading has also talked with an insurance representative regarding the policy held by Barton Swim Club. It was asked if dissolution of the club had been confirmed in writing; Mr. Reading will investigate this further.

2007 MEETING SCHEDULE Motion Mr. Lindstrom moved to adopt the 2007 Meeting Schedule for the BHV Board of Trustees as printed. Mr. Boddie seconded; the motion carried.

NEW BUSINESS None.

The meeting was adjourned at 7:37 PM.

Jan Esch, Assistant Clerk


  

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