MINUTES OF BOARD MEETING
TRUSTEES OF BARTON HILLS VILLAGE
November 13, 2006
The regular meeting of the Board of Trustees was called to order by President Laporte at 6:35 PM at the Village Hall.
ROLL CALL Present: Trustees Al-Awar, Boddie, Bogat, Butterwick, Laporte, Lindstrom, MacKrell, Perry and Wilkes. Absent: None.
Others attending: Atty. Reading, Asst. Treas. Redies, Supt. Esch and BHMC President Bultman,
FENCE REVIEW Mr. Perry summarized the application submitted by Ruth Pickl, represented by Linda Pickl, requesting a permit for retaining walls as required by Section 4.05 of the BHV Zoning Ordinance. This application was discussed at the October 16, 2006 Trustee meeting but proper notice had not been given to neighbors for public input opportunity. Notice has since been given. No written comments were received, and no one from the public was in attendance to give comment. It was noted that the retaining walls replaced existing walls and the work was completed in 2005 without permit.
Motion Mr. Al-Awar moved that the application for a permit to reconstruct retaining walls submitted by Ruth Pickl, owner of 860 Colliston Road, be approved. Mr. Boddie seconded; the motion carried.
PUBLIC COMMENT None.
MINUTES Motion Mr. Boddie moved that the minutes of the October 16, 2006 Trustees meeting be approved with the following corrections:
Page 6, paragraph 1 Public Comment, line 2: “…Barton Hills. The Many of the Trustees responded…”
Page 7, paragraph 4 Buildings, line 7: “…interior design…architect).” be replaced with
“…initial design from the Royall American Company is not very imaginative because the person working on it is not an architect (although the final design will be done by a professional architect).”
Page 7, paragraph 4 Buildings, line 11: “…scheduled for demolition might be purchased and moved to the VAC site…”
Mr. Al-Awar seconded; the motion carried.
FINANCE Mrs. Redies distributed the cash balances/comparison reports dated November 13, 2006. She also read a proposed resolution concerning a cost of living raise for the MERS retirement coverage.
Motion Mr. Lindstrom moved that the resolution granting a 2% cost of living increase in retirement benefits through the Municipal Employees Retirement System for Walter Esch for 2007 be approved as read. Mr. Al-Awar seconded; the motion carried.
Mrs. Esch explained the changes made in her computer system. BHMC authorized an expenditure of $1,200 to upgrade the system so Mrs. Esch can run the software needed to maintain their website. The total cost of the upgrade was $1,531 and will benefit both BHMC and BHV. Concern was expressed for keeping the affairs of BHV and BHMC separate; Mrs. Esch stated the new set-up does so more than the previous arrangement. Atty. Reading added that as long as Mrs. Esch bills each entity separately for time spent there is no problem. Regarding Mrs. Esch’s offer to purchase the iMac computer owned by BHV, it was agreed the machine was too old to be worth much. Atty. Reading noted that it was acceptable for a municipality to give away something that has no value.
Motion Mr. Boddie moved that BHV authorize payment of $361 towards the upgrade of the computer system for the clerk’s office and that the iMac computer be given to Jan Esch. Mr. Lindstrom seconded; the motion carried.
BHCC Liaison Ms. Laporte was unable to attend the last BHMC meeting. She suggested that the draft minutes from the BHMC meetings be included with future BHV agendas. Any topics of interest from the minutes can then be discussed as the Trustees choose. Mr. Bultman called attention to the BHMC discussion of the access driveway from Hillspur Road to Barton Shore Drive. BHMC requests installment of a “hidden driveway” sign on Barton Shore Drive to warn motorists of cars on the driveway that can’t be seen around the curve. Motion Ms. Bogat moved that Mr. Esch and Mr. Al-Awar determine appropriate signage for the intersection of Barton Shore Drive and the access driveway from Hillspur Road. Mr. Boddie seconded; the motion carried.
Environmental Impact Mr. Butterwick had no report. Mr. Wilkes requested that the committee watch for more information about the issue of phosphorus in fertilizers which can be detrimental to the environment.
Security Mr. Butterwick will write a letter to residents about control of dogs.
Long RangePlanning The BHV Hazard Mitigation Plan was reviewed. There were no comments from the public and no changes in the report.
Roads Mr. Al-Awar reported that road striping has been completed, with a higher quality result than in past years.
Vehicles/Equipment Mr. Esch asked about selling the old truck that was used for salt spreading and is in poor condition. The salt spreader has been moved to another truck. A potential buyer is interested in purchasing the truck for parts. Motion Mr. Boddie moved that Mr. Esch be authorized to sell the 1958 Dodge truck for the best price. Mr. Butterwick seconded; the motion carried.
Zoning Mr. Perry stated there were no new zoning requests. The permit process for the Pickl residence at 860 Colliston Road was troublesome since the work began without a permit. BHV zoning compliance was approved but BHMC denied architectural approval. Following discussion with Ann Arbor Township Building Inspector Gary Dresselhouse and communication between Mr. Perry and Mr. Bultman, BHMC gave approval with extreme displeasure expressed about the lack of a permit. Mr. Dresselhouse later indicated a permit still has not been requested; Mr. Perry asked that Mr. Dressehouse talk to the contractor and urge him to resolve the matter quickly.
Buildings Mr. Lindstrom asked for the sense of the board regarding his report on the feasibility of moving the house at 320 Juniper Lane to the VAC site. It was agreed that there were too many trees in the way and that the idea should not be pursued. Mr. Bultman was asked to relay the appreciation of the Trustees to Mr. Alawi for his cooperation in the exploration of this issue. The VAC Committee will continue their work on other aspects of the project.
Water Mr. Wilkes referred to his written report regarding routine water testing for lead and copper. While previous test results have indicated low levels of lead if any is detected at all, one home this year had an elevated level that exceeded the action level of 15 parts per billion. The homeowner has been notified as required. A lengthy communication was received from the Michigan Department of Environmental Quality (MDEQ) listing a number of requirements beyond what seems reasonable. The Water Committee is hesitant to alarm the residents if the problem is limited to one or a few locations, but also recognizes the necessity of informing residents if there is a problem that requires more widespread action. The wells will be retested to verify that the source water is acceptable, and further testing at 10 homes is required, followed by repeat sampling after December 31, 2006. Residents can be offered help in obtaining water testing but can’t be required to participate. The test costs about $16 plus taking the sample to the lab in Lansing. Motion Mr. Perry moved that the task of addressing the lead/water issue be delegated to the Water Committee to handle as they deem appropriate. Mr. Boddie seconded; the motion carried.
Finance No report.
Personnel No report
Recreation No report.
POOL The insurance company has not responded to Mr. Reading’s letter regarding coverage. He will send a follow-up letter.
NEW BUSINESS None.
The meeting was adjourned at 7:36 PM.
Jan Esch, Assistant Clerk